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Policies and Procedures: Selection-and-enrolment

Access to NSW Government Subsidised Training – ATSI/ Non-NSW Resident Application Form

0

Type: Procedure
PD Number: PD20130438
Status: TAFE POLICY

Implementation Document Summary

Implementation Document

Access to NSW Government Subsidised Training – ATSI/ Non-NSW Resident Application Form – TAFE NSW

Description

This form is required to support the provision of Australian Aboriginal and/or Torres Strait Islander eligibility criteria for accessing government subsidised training in TAFE NSW.

Document type

Procedure

Associated policy

Access to Government Subsidised Training in TAFE NSW

Applicability

Australian Aboriginal and/or Torres Strait Islander students from all states and territories shall have access to government subsidised training places in TAFE NSW.

Document contact

Student inquiries should be directed to the  student’s college of enrolment.

Institute inquiries regarding the implementation of this policy should be directed to the Manager Operations and Regional Support, TAFE NSW Student Services.

Last updated

12 April 2016

Last Modified: 2017-06-23 12:44:54

Access to NSW Government Subsidised Training – Proof of NSW Employment Application Form

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Type: Procedure
PD Number: PD20130438
Status: TAFE POLICY

Implementation Document Summary

Implementation Document

Access to NSW Government Subsidised Training – Proof of NSW Employment Application Form – TAFE NSW

Description

This form is required to support the provision of proof of employment within NSW to meet eligibility criteria for accessing government subsidised training in TAFE NSW.

Document type

Procedure

Associated policy

Access to Government Subsidised Training in TAFE NSW

Applicability

TAFE NSW enrolled and prospective students who are working within NSW, and need to demonstrate that they meet eligibility criteria.

Document Contact

Student inquiries should be directed to the the student’s college of enrolment.

Institute inquiries regarding the implementation of this policy should be directed to the Manager Operations and Regional Support Support, TAFE NSW Student Services.

Last updated

12 April 2016

Last Modified: 2017-06-23 12:44:00

Entry for Year 10 Equivalent at TAFE –Approval Form

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Type: Procedure
PD Number: PD20090401
Status: TAFE POLICY UNDER REVIEW

Implementation Document Summary

Implementation Document

Entry for Year 10 equivalent at TAFE – approval form (pdf)

Description

This form is required for written approval from the school principal and TAFE institute director for school age students seeking to come to TAFE NSW to undertake a course equivalent to Year 10 of secondary education.

Document Type

Procedure

Associated Policy

Entry and provision for young people under 17 years of age – TAFE NSW

Applicability

Students under 17 years of age, their caregivers, school personnel and TAFE NSW staff.

Document Contact

Director, social inclusion and vocational access skills unit, TAFE NSW, Ultimo, phone (02) 9217 4293.

Last Updated

23/2/2010

Last Modified: 2016-10-26 16:00:39

Entry Requirements Policy

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Type: Policy
PD Number: DOC16/861573
Status: TAFE POLICY

Entry requirements are clearly identified and consistent across TAFE NSW.

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1. Policy statement

1.1  The purpose of this policy is to ensure:

– All qualifications and/or courses offered by TAFE NSW have clearly identified entry requirements.

– Entry requirements to a VET qualification and/or course are consistent across TAFE NSW.

1.2  Entry requirements are specified prior knowledge, skills and experience, expressed in terms of competency, and may include licensing or industry recognised standards. They must be achieved prior to commencing the qualification.

1.3  Where identified, entry requirements are mandatory.

1.4  Entry requirements must be met before the selection criteria are considered. Selection criteria are additional qualifications, knowledge, skills and experience that may be taken into account when there are more applicants for a course that there are available places.

1.5  Where entry requirements are not identified in the Training Package, there is open entry unless other considerations apply.

1.6  Where a qualification is eligible for a VET Student Loan, there is a Commonwealth requirement that all students must be assessed for academic suitability to undertake a course

1.7  Evidence of an applicant meeting the entry requirements must be retained. For VET Student Loan students, this evidence must be stored for a period of five years, and made available for audit purposes if requested.

1.8  Other considerations for applicants may apply, dependent upon the relevant qualification, for example, Working with Children Check or Criminal History Check

2. Related information

2.1 The following associated documents and information will assist with the understanding and application of the policy:

– Entry Requirement Implementation Guidelines

– Entry and Selection for Courses Attached to VTOs Implementation

– VET Student Loans Policy

3. Audience and applicability

3.1  This policy applies to TAFE NSW staff involved in the delivery of Training Package qualifications, accredited courses, skills sets and RTO-developed Statements of Attainments

3.2  This policy applies to documents and publications that describe the entry requirements for TAFE NSW qualifications.

3.3  The following are not within the scope of this policy:

– Courses accredited under the NSW Higher Education Act 2001

– Evaluating eligibility of applicants who do not meet the stated entry requirements.

– The selection process for international students

4. Context

4.1  This policy should be read in conjunction with the following requirements:

5. Responsibilities and delegations

5.1  TAFE NSW staff involved in the delivery of Training Package qualifications, accredited courses, skills sets and RTO-developed Statements of Attainment are responsible for implementing this policy.

5.2  The Quality Services Unit, TAFE Learning Services is responsible for:

– Ensuring entry requirements are clearly specified for each qualification and/or course in the TAFE NSW educational business system (ebs); and

– Monitoring and reviewing this policy.

6. Monitoring, evaluation and reporting requirements

6.1  This policy will be reviewed at least every 3 years to assess achievement of outcomes, continued relevance and continuous improvement.

7. Policy contact

Manager, Quality Support

TAFE NSW Learning Services

Phone: 02 9942 3159

 

Document history and details

Approval date – 27 April 2016

Approving officer – Director, TAFE NSW Learning Services

Implementation date – 29/08/2006

Web publication date – 1 July 2016

Previous DoE reference: PD/2005/0090/V04

Superseded documents

  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V03
  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V02
  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V01
  • Entry Requirements Policy, TAFE NSW Gazette, Supplement No 31 of 19 September 2001

 

Main changes since previous version

Changes July 2017

Reference to VET FEE-HELP changed to VET Student Loans

Changes: April 2016

  • 6 – Inclusion of VET Fee help information
  • 4, Update to relevant standards and links
  • 8 Institute feedback incorporated, eg, inclusion of Working with Children Check or Criminal History Check where applicable

Changes:

20/4/15

2.4 Remove reference to Cat 2 and 3

3.1.1 Replace old standards with the new Standards for Registered Training Organisations (RTOs) 2015; and remove the statement beginning with “SNR16…

3.1.2 Remove text after the “Standard for VET Accredited Courses 2012 (VAC)”

3.1.3 Replace the “National Quality Council Training Package Development Handbook – Qualifications Framework” with “Training Package Products policy” and remove the statement from “states that “Where entry….”

3.1.4 Remove statement beginning with “Pathways – …..”

– 3.1.1 update Standards for NVR Registered Training Organisation 2011 to 2012

– 3.1.2 update Standards for VET Accredited Courses 2011 to 2012

– 3.14 update Australian Qualifications Framework 2011 to 2013

  • Policy statement (section 1). The definition changed to national definition and moved to ‘Entry Requirements Implementation Guidelines’ along with implementation statements in this section. The revised policy statements meet national requirements;
  • Applicability, (section 2), revised
    • 1 deleted
    • 2 summarised and the additional information moved to ‘Entry Requirements Implementation Guidelines’
    • 3 summarised;
  • Context, (section 3), updated to reflect national requirements and the implementation advice moved to ‘Entry Requirements Implementation Guidelines’:
    • AQTF 2007 Essential Standards for Registration, Standard 1 replaced with SNR 16: The NVR registered training organisation adheres to principles of access and equity amd maximises outcome for its clients
    • 2 Inclusion: Standards for VET Accredited Courses 2011 (VAC): VAC 7.9 VET accredited courses specify any entry requirements to the course and justify any explicit limitations to access.
    • 3 Inclusion: Training Package Developers Handbook reference to Qualifications Framework policy regarding entry requirements;
  • Responsibilities and Delegations (section 4). Deleted 4.1 ‘Responsibilities and Delegations are embedded in the implementation guidelines’. Responsibility for implementation of the policy identified as being TAFE NSW course developers, trainers and assessors;
  • Monitoring, evaluation and reporting requirements (section 5). Deleted, ‘Responsibilities and Delegations are embedded in the implementation guidelines’ and replaced with ‘The policy will be reviewed on an annual basis’
  • The policy document is now available on the Internet

Document history

  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V03
  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V02
  • Entry Requirements Policy – TAFE NSW PD/2005/0090/V01
  • Entry Requirements Policy, TAFE NSW Gazette, Supplement No 31 of 19 September 2001

 

 

 

Last Modified: 2017-07-25 14:11:42

Higher Education advanced standing and credit transfer procedures

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Type: Procedure
PD Number: PD20100412
Status: TAFE POLICY

Implementation Document Summary

Higher Education advanced standing and credit transfer procedures – TAFE NSW

Description

These procedures outline the TAFE NSW higher education rules for the granting of advanced standing, credit transfer and articulation to students enrolled in TAFE NSW Higher Education courses.

Document type

Procedure

Associated policy

Higher Education Advanced Standing and Credit Transfer Policy – TAFE NSW

Applicability

TAFE NSW Higher Education Institution

Document contact

Director, TAFE NSW Higher Education
TafeDegrees@tafensw.edu.au

Last updated

28/08/2017

Last Modified: 2017-08-28 18:25:55

Higher Education Selection and Admissions Procedures

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Type: Procedure
PD Number: 20170802
Status: TAFE POLICY

Implementation Document Summary

Implementation Document

Higher Education Selection and Admissions Procedures

Description

These procedures outline the principles of admission and selection into TAFE NSW Higher Education courses and the responsibilities of staff involved in student admission and selection.

Document type

Procedure

Associated policy

Higher Education Student Selection and Admissions Policy – TAFE NSW

Document contact

Director, TAFE NSW Higher Education

TafeDegrees@tafensw.edu.au

Last updated

2017-08-28

 

Last Modified: 2017-08-28 18:17:26

Student Reservist Support Policy

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Type: Policy
PD Number: PD20110419
Status: TAFE POLICY

1. Objectives – Policy Statement

1.1

TAFE NSW supports learners who are members of the Defence Reservists and adopts special provisions to ensure they are not disadvantaged academically or financially as a consequence of participation in Defence Reserve activities.

1.2

The policy aims to provide a framework for special consideration to be granted to learners in Defence Reservists with regard to attendance, enrolment and return to study, availability of study materials and assessment requirements.

2. Audience and Applicability

2.1

TAFE NSW learners who are members of the Defence Reserves.

2.2

TAFE NSW Region staff who manage and provide support to learners who are members of the Defence Reserves.

3. Context

3.1

A learner who is a volunteer member of the Defence Reserve and as such is required to attend one or more compulsory camps of continuous training in a year and occasionally a non-compulsory camp or course, may be granted special consideration with regard to attendance and assessment requirements.

In these circumstances the learner shall provide the Regional General Manager with a statement signed by an authorised officer of the Defence Force Reserve detailing the times when attendance at the camp or training course is to take place. The Regional General Manager will ensure that the relevant Regional Officers are notified of the approved absence which will not disadvantage the learner in terms of any compulsory attendance requirements.

3.2

A learner who’s Defence Reserves service commitments impact negatively upon their attendance and assessment performance may apply in writing for special consideration to withdraw from the course without academic penalty (that is, without a grade or fail on their academic record for units being undertaken). Such written request must be submitted before the end of the study period via the TAFE NSW Withdrawal form to the Regional General Manager.

3.3

In the event a learner who is a Defence Reservist is forced to withdraw and discontinue from study in order to undertake full-time service, TAFE NSW will refund the learner’s student fee in accordance with existing refund guidelines. A formal notification of withdrawal, via the TAFE NSW Withdrawal form, is to be submitted by the Reservist learner.

3.4

The following documents relate to this policy:

  • Smart and Skilled Fees Administration Policy
  • NSW Government Subsidised Training – Fees & Refunds – TAFE NSW
  • Assessment policy and related guidelines

3.5 Document History and Details

Implementation Date – 1 January 2011

Web publication Date – 24/09/2015

Reference Number – PD/2011/0419/V01

Approval Date – 1 January 2011

Approving Officer – General manager, TAFE NSW customer support

Superseded Documents – not applicable

Document History

Main Changes Since Previous Version

Policy Contact

Learner inquiries should be directed to the Regional Administration office at the learner’s college of enrolment.

Institute inquiries regarding the implementation of this policy should be directed to TAFE NSW Student Services.

NSW TAFE Commission Reference Numbers: Not applicable

SCIS Number: Not applicable

Publication Data

Publicly-available – Yes

Storage location – wwwpolicies: central

Primary location – TAFE | Student administration | Selection & enrolment

Leading and Managing the School categories: none

Subject keywords – defence reserves, defence force reservists, defence reservist student, defence reserve student

4. Responsibilities and Delegations

4.1

TAFE NSW Regions are responsible for the effective administration and implementation of this policy and mandatory procedures.

4.2

TAFE NSW STudent Services is responsible for maintenance of this policy.

5. Monitoring, Evaluation and Reporting Requirements

5.1

TAFE NSW Student Services will monitor and evaluate the implementation of this policy and report as required.

5.2

The policy will be reviewed on an ongoing basis with representation from TAFE NSW Regions.

6. Contact

Learner inquiries should be directed to the Regional Administration office at the learner’s college of enrolment.

Institute inquiries regarding the implementation of this policy should be directed to TAFE NSW Student Services.

Last Modified: 2017-05-23 14:58:49

VET FEE-HELP Policy

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Type: Policy
PD Number: PD20090397/V03
Status: TAFE POLICY

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The VET FEE-HELP program has been replaced by the VET Student Loans scheme on the 1 January 2017.  Existing VET FEE-HELP students will be grandfathered under this policy until the 31 December 2017.  New students from 1 January 2017 should refer to the VET Student Loans Policy TAFE NSW.

1. Objectives – Policy Statement

1.1

Students who meet the eligibility criteria and are enrolled in a VET FEE-HELP eligible qualification are able to apply for a Commonwealth VET FEE-HELP loan to cover all or part of the cost of their course fees.  Eligible courses are Diploma, Advanced Diploma, Graduate Certificate or Graduate Diploma on the scope of the TAFE Commission RTO.

 

1.2

This policy outlines how TAFE NSW will manage VET FEE-HELP in accordance with the requirements of the Higher Education Support Act 2003 and associated VET Guidelines.

1.3

The Higher Education Support Act 2003 outlines requirements for approved providers offering VET FEE-HELP. These relate to providers ensuring that students have access to:

  • Procedures for fair treatment
  • Student Review procedures
  • Student Grievance procedures for academic matters
  • Student Grievance procedures for non-academic matters
  • VET FEE-HELP Tuition Fee Refund Policy
  • Tuition Assurance provisions.

1.4

Other Commonwealth legislative requirements, such as those relating to the Privacy Act 1988, call for TAFE NSW to have specific procedures in place for VET FEE-HELP in relation to the management of records and providing student access to personal information.

1.5

TAFE NSW meets the HESA obligations to treat all students fairly through its general student policies, including policies in regard to student selection, assessment and grievance.

2. Audience and Applicability

2.1 To be eligible for VET FEE-HELP, a student must:

2.1.1

meet the citizenship requirements, that is

  • hold Australian citizenship, or
  • hold a permanent humanitarian visa and be resident in Australia for the duration of the unit of study in which they are seeking VET FEE-HELP assistance or
  • be a New Zealand citizen on a Special Category Visa (SCV subclass 444) and meet the following residency requirements:
    • arrived in Australia at least 10 years ago as a dependent child (ie under 18 and did not have a spouse or de-facto partner) and
    • been ordinarily resident in Australia for the previous 10 years (ie they have been here for the last 10 years including resident for eight of the last 10 years) and
    • lived in Australia for at least 18 months of the last two years at the time of application for the loan.
2.1.2

be a full fee-paying student or, from 1 July 2014, be a NSW Government subsidised student enrolled on or before the census date in an eligible unit of study through an approved VET provider and remain enrolled in the unit at the end of the census date.

2.1.3

have not exceeded their Commonwealth FEE-HELP limit (which includes FEE-HELP loans for higher education courses).

  • Meet the Tax File Number (TFN) requirements for managing their loan
  • Completed, signed and submitted a valid Request for VET FEE-HELP Assistance Form on, or before, the relevant Census Date.
2.1.4

Be actively participating in their course of study.

  • TAFE NSW may cancel the enrolment of students who are not engaging in their studies and progressing through the course.

2.2 An Eligible VET FEE-HELP Course of Study:

2.2.1

Includes:

  • All offerings at Graduate Certificate and Graduate Diploma level, as well as Diploma and Advanced Diploma courses offered to full fee-paying students.
  • From 1 July 2014, NSW Government subsidised training places in Diploma and Advanced Diploma courses.
2.2.2

This policy does not apply to holders of temporary visas, other permanent visas or international students.

3.Context

3.1

Legislative requirements met by this policy:
Higher Education Support Act 2003
VET Guidelines 2015

Technical and Further Education Commission Act 1990
Vocational Education and Training Act 2005

Standards for Registered Training Organisations (RTOs) 2015

Australian Migration Act 1958
Privacy Act 1988
Privacy and Personal Information Protection Act 1998 (NSW)
Government Information (Public Access) Act (GIPA)

3.2 Document History and Details

Implementation date – June, 2014

Web publication date – 02/02/2016

Reference Number – PD/2009/0397/V03

Superseded documents – PD/2009/0397/V02

Document history – updated 19/09/2016

4. Responsibilities and Delegations

4.1

TAFE NSW-Western Sydney Institute will manage and administer VET FEE-HELP requirements on behalf of TAFE NSW, under delegation from the Managing Director.

4.2

A Memorandum of Understanding is in place between TAFE NSW-Western Sydney Institute (the Managing Institute) and other TAFE NSW Institutes (Delivering Institutes) which sets out how VET FEE-HELP is to be managed in TAFE NSW.

4.3

Further information with regard to roles and responsibilities can be found in the VET FEE-HELP Policy Implementation Guidelines, the TAFE NSW VET FEE-HELP Tuition Fee and Refund Policy, and the TAFE NSW VET FEE-HELP Tuition Fee and Refund Guidelines.

4.4

TAFE NSW Customer Services will be responsible for managing and monitoring the TAFE NSW VET FEE-HELP Policy and Policy Implementation Guidelines and revising as the need arises.

5. Monitoring, Evaluation and Reporting Requirements

5.1

The policy will be monitored and evaluated on an annual basis.

6.Contact

Robyn Wright Manager, VET FEE Help

TAFE NSW Commission

Phone 02 9715 8032

Last Modified: 2017-02-06 15:15:18

VET Student Loans Policy

0

Type: Policy
PD Number: DOC17/236643
Status: TAFE POLICY

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1. Objectives – Policy Statement

This policy outlines how TAFE NSW will manage VET Student Loans in accordance with the requirements of the VET Student Loans Act 2016 and associated legislative instruments.

2. Context

2.1 Students who meet the eligibility criteria and are enrolled in a VET Student Loans (VSL) approved qualification are able to apply to the Commonwealth for a VET Student Loan to cover all or part of the cost of their course fees, subject to the loan cap for each qualification. Eligible courses must be on the Commonwealth VET Student Loans (Courses and Loans Caps) Determination (also known as the VET Student Loans Approved Courses List), as well as the NSW TAFE Commission RTO Scope of Registration. Approved courses include Diploma, Advanced Diploma, and Graduate Certificate or Graduate Diploma level courses and can be full fee-paying (fee-for-service) or government subsidised enrolments. The loan cap for each qualification is determined by the Commonwealth and published in the VET Student Loans (Courses and Loans Caps) Determination.

2.2 The VET Student Loans Act 2016 outlines requirements for approved providers offering VET Student Loans. Accordingly, TAFE NSW ensures fair treatment for all students by having in place:

– Procedures for fair treatment, including policies with regard to student selection and assessment

– Student review procedures

– Student grievance procedures for academic matters

– Student grievance procedures for non-academic matters

– VET Student Loans Tuition Fee and Refund Policy

– Tuition assurance provisions

– Requirements for compliance for partnership and marketing operations

– Staff training for all relevant processes and procedures.

2.3 Other Commonwealth and State legislative requirements such as those relating to the Privacy Act 1988 and Government Information (Public Access) Act 2009 (NSW) (GIPA Act) require TAFE NSW to have specific procedures in place in relation to the secure management of records and providing student access to personal information.

3. Audience and Applicability

3.1 This policy applies to all students who meet the eligibility criteria for a VET Student Loan. To be eligible for a VET Student Loan, students must:

3.1.1   Meet the citizenship requirements:

– hold Australian citizenship, or

– hold a permanent humanitarian visa and usually reside in Australia, or

– be a New Zealand citizen on a Special Category Visa (SCV subclass 444) and meet the following residency requirements:

  • * arrived in Australia at least 10 years ago as a dependent child (i.e. under 18 years and did not have a spouse or de facto partner), and
  • * been ordinarily resident in Australia for the previous 10 years (i.e. have been in Australia for the last 10 years and resident for eight of the last 10 years) and lived in Australia for at least 18 months of the last two years at the time of the application for the loan.

3.1.2 Be a full fee-paying (fee-for-service) student or be a NSW Government subsidised student enrolled in an eligible qualification, and

3.1.3 Meet the academic suitability requirements to undertake a high level qualification, and

3.1.4 Meet specific loan requirements to:

– have not exceeded their Commonwealth lifetime HELP limit (which includes FEE-HELP loans for higher education qualifications)

– meet the Tax File Number (TFN) requirements to enable ongoing loan management through the Australian Tax Office (ATO)

– have a Unique Student Identifier (USI)

– have a Commonwealth Higher Education Support Number (CHESSN).

3.1.5 Have applied to the Commonwealth for a loan for the course they are enrolling into, by completing the electronic Commonwealth Assistance Form (eCAF).

3.1.6 Be actively participating and progressing through their course of study (i.e. meet the ‘genuine student’ requirement under the Act).

3.2 Eligible VET Student Loans courses are:

  • Diploma, Advanced Diploma, Graduate Certificate and Graduate Diploma qualifications that are on the Commonwealth VET Student Loans Approved Courses List and approved by the Commonwealth for delivery by TAFE NSW under the VET Student loans scheme.

3.3 Exclusions

This policy does not apply to:

  • holders of temporary visas, or
  • other permanent visas, or
  • international students.

4. Related Information

4.1 Legislative requirements met by this policy:

4.2 The following policy documents and guidelines should be referred to in relation to this policy:

  • TAFE NSW VET Student Loan Tuition Fee and Refund Policy

5. Responsibilities and Delegations

5.1 The TAFE NSW VET Student Loan Unit manages these requirements on behalf of TAFE NSW, under delegation from the Managing Director.

5.2 A Memorandum of Understanding between the NSW TAFE Commission RTO and other TAFE NSW RTOs sets out how VET Student Loans are to be managed in TAFE NSW.

5.3 Further information with regard to roles and responsibilities can be found in the VET Student Loan Policy Implementation Guidelines, the TAFE NSW VET Student Loan Tuition Fee and Refund Policy, and the TAFE NSW VET Student Loan Tuition Fee and Refund Guidelines.

6. Monitoring, evaluation and reporting requirements

6.1 The policy will be monitored and evaluated on an annual basis.

7. Policy contact

Manager – VET Student Loans

NSW TAFE Commission

Phone: 02 9715 8032

8. Document History and Details

Implementation date: 1 January 2017

Web publication date: 13 March 2017

Reference number:

Last Modified: 2017-07-31 16:35:19

VET Student Loans Tuition Fee and Refund Policy

0

Type: Policy
PD Number: DOC17/236691
Status: TAFE POLICY

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1. Objectives – Policy Statement

1.1 This policy outlines how TAFE NSW will manage fees and refunds within the context of the VET Student Loans payment option in accordance with the requirements of the VET Student Loans Act 2016 and associated legislative instruments.

2. Context

2.1 From 1 January 2017, students who meet the eligibility criteria and are enrolled in a qualification that is approved for TAFE NSW to offer VET Student Loans are able to apply to the Commonwealth for a loan up to the amount of the loan cap that applies to each course. Loan caps are determined by the Commonwealth and are published in the VET Student Loans (Courses and Loans Caps) Determination (also known as the VET Student Loans Approved Courses List). The course list is approved by the Commonwealth for TAFE NSW to offer loans is published on the TAFE NSW website.

2.2 Loan eligibility criteria are defined in the TAFE NSW VET Student Loans Policy.

2.3 Fee and loan conditions:

– Eligible students may apply for a VET Student Loan to cover all or part of their course tuition fees.

– Fees for full fee-paying (fee-for-service) students are determined by TAFE NSW. Students will be charged the same course fees regardless of their payment meth The Commonwealth applies a 20% loan fee for full fee paying students.

– Students in a NSW Government subsidised training place are charged according to the NSW Smart and Skilled published fees schedule. There is no loan fee for NSW subsidised students.

– Fees are charged by units of study spread over a minimum of three fee periods across the full course duration. A census day is set for each unit of study at no less than 20% into the duration of the unit of study. The census day is the date after which a VET Student Loan debt is incurred, for students who have taken a loan, or fee payments are not refundable.

– A VET Student Loans debt forms part of a student’s accumulated HELP debt and repayments are managed through the Australian Taxation Office (ATO) once a student’s income is above the compulsory repayment threshold.

– The student lifetime loan limit and the repayment threshold are set by the Commonwealth and reviewed each year. These are published on the Commonwealth StudyAssist website.

2.4 TAFE NSW charges fees in VET Student Loan courses evenly across the full course duration. Students who take out a VET Student Loan incur the debt for the unit of study if they are still enrolled on the day after the census day for the relevant unit of study.

2.5 The Commonwealth sets a cap on the loan amount they will provide for each course. If the loan cap determined by the Commonwealth is less than the course fees, the difference between the cap and the allowable loan amount (the “gap”) must be self-paid by the student on or before the census day for the unit of study.

2.6 Students who elect to take out a VET Student Loan must complete the online Electronic Commonwealth Assistance Form (eCAF). Access to this form will be made available to students indicating they wish to apply for a loan at enrolment, or before the census day of any subsequent unit of study. A period of at least two business days must elapse between enrolment and applying for a loan.

2.7 Students enrolling in a VET Student Loan eligible course will be provided with a Fee Notice no less than 14 days before the census day for each unit of study, setting out the loan amounts the student has requested, gap payments required or payments made. Students may elect to pay or part-pay at any time up to the census day for a unit of study. Fee Notices are emailed to a student’s personal email address.

2.8 Students who have elected to take a loan for a unit of study will be provided with a Commonwealth Assistance Notice (CAN) on the day after census day, setting out the loan and the loan fee, if applicable, for the unit of study. Students who find any incorrect information on their CAN should notify their college or campus immediately to request a correction. CANs are emailed to a student’s personal email address.

2.9 The Commonwealth requires students to re-engage with its online system during their study to confirm that they are a genuine student and still engaged with their study. Students must comply with requests from the Commonwealth otherwise their loan will be cancelled and they will need to pay their remaining fees in order to continue to study.

2.10 It is a condition of enrolment that students participate in their studies or provide timely advice to TAFE NSW if they no longer wish to continue their studies. TAFE NSW will, to the best of its ability contact all students who are not progressing through their studies to ascertain their intention to continue, or to withdraw from their course. If the student cannot be contacted or located, we may cancel the enrolment, with the cancellation taking full effect 28 days after processing. The loan for fees for a unit of study may be refundable after census day if the student has not participated in the study program, or meet the conditions of special circumstances. If the student wishes to resume study at a later time, the student must contact the college of enrolment and re-apply.

3. Withdrawal, refunds and remittance of debt

3.1 Students who withdraw on or before the census day for a unit of study will not incur a debt for the unit of study, or are entitled to a refund if they paid.

3.2 Students wishing to discontinue their studies should notify their college or campus immediately and complete the VET Student Loan Withdrawal Application available on the VET Student Loans page of the TAFE NSW website.

3.3 Students who withdraw after the census day may be eligible for a refund or remittance of debt if they if they can demonstrate special circumstances, such as serious illness. For more information, go to the VET Student Loans page of the TAFE NSW website or the Commonwealth StudyAssist website.

3.4 If a student’s application to have a debt recredited is not successful, they may request a review of the decision. If a review request is also unsuccessful, they may lodge an appeal to the Administrative Appeals Tribunal (AAT). For more information, go to the VET Student Loans page of the TAFE NSW website or the Commonwealth StudyAssist website.

3.5 Students may also apply to the Commonwealth for their HELP balance to be re-credited in circumstances of unacceptable conduct by a provider. More information on how to apply is published on the StudyAssist website.

4. Audience and Applicability

4.1 All eligible students who are enrolled in a unit of study in a VET Student Loan approved qualification.

5. Related Information

5.1 Legislative requirements met by this policy:

5.2 The following policy documents should be referred to in relation to this policy:

6. Responsibilities and Delegations

6.1 The TAFE NSW VET Student Loan Unit manages these requirements on behalf of TAFE NSW, under delegation from the Managing Director.

6.2 A Memorandum of Understanding between the NSW TAFE Commission RTO and other TAFE NSW RTOs sets out how VET Student Loans are to be managed in TAFE NSW.

6.3 Further information with regard to roles and responsibilities can be found in the VET Student Loan Policy Implementation Guidelines, the TAFE NSW VET Student Loan Tuition Fee and Refund Policy, and the TAFE NSW VET Student Loan Tuition Fee and Refund Guidelines.

7. Monitoring, evaluation and reporting requirements

7.1 The policy will be monitored and evaluated on an annual basis.

8. Policy contact

Manager – VET Student Loans

TAFE NSW Commission

Phone: 02 9715 8032

9. Document History and Details

Implementation date –January 2017

Web publication date – 13 March 2017

Reference Number – DOC17/236691

Superseded documents 

Document history 

24/5/17 – new point 2.10 added “It is a condition of enrolment that students participate in their studies or provide timely advice to TAFE NSW if they no longer wish to continue their studies. TAFE NSW will, to the best of its ability contact all students who are not progressing through their studies to ascertain their intention to continue, or to withdraw from their course. If the student cannot be contacted or located, we may cancel the enrolment, with the cancellation taking full effect 28 days after processing. The loan for fees for a unit of study may be refundable after census day if the student has not participated in the study program, or meet the conditions of special circumstances. If the student wishes to resume study at a later time, the student must contact the college of enrolment and re-apply”

Last Modified: 2017-05-24 14:17:17