Supplying to TAFE NSW

TAFE NSW uses SAP Ariba technology to streamline procurement processes and enhance supplier interactions. 

Learn how to:

• register as a supplier
• participate in tendering opportunities
• access invoicing and payment support.

TAFE NSW uses SAP Ariba technology to manage transactions with suppliers. Our 'TAFE NSW Checkout' solution handles the following processes:

• Electronic transmission of documentation (including purchase orders (POs), invoices and credit memos)
• Tendering opportunities via SAP Ariba Sourcing Events.
• Real-time status updates of POs and payments through SAP Ariba.
• Fee-free transacting for suppliers using SAP Ariba.
• Faster payments for electronically submitted invoices.

Read our mini-guide to learn how to transact with TAFE NSW through SAP Ariba or use our enquiry form to contact us. 

After issuing a purchase order, TAFE NSW requests suppliers to join SAP Ariba to manage transactions online. To work with TAFE NSW on the SAP Ariba platform, suppliers need to register through an email invitation. 

There are two account options: 

• SAP Ariba Standard account.
• SAP Ariba Enterprise account.
• For further help with the registration process, visit the Supplier Resource Library.

The Standard SAP Ariba account offers a straightforward solution for suppliers with simpler needs and lower transaction volumes. 

Its key features include:

• Free to use with no transaction fees.
• Suitable for suppliers with casual business relationships or infrequent transactions.
• Includes basic tools for receiving purchase orders and sending invoices via email or a simple online interface.
• Offers limited reporting and integration capabilities, making it suitable for smaller-scale operations.
• Registration is easy. Follow the instructions sent via email with your first purchase order from TAFE NSW.

Learn more about the features and benefits of the Standard SAP Ariba account.

The Enterprise SAP Ariba account is ideal for suppliers managing high-volume transactions and complex business needs. 

Its key features include:

• Designed for higher-volume transactions with advanced tools.
• Provides enhanced capabilities that supports the creation of catalogues and submission of contract-based invoices.
• Offers premium support through phone, chat and technical assistance.
• Enterprise Ariba account holders receive a Trading Relationship Request email with detailed registration steps.

Learn more about the features and benefits of the Enterprise SAP Ariba account.

If your business details change, your account records will need to be updated.

Suppliers will need to update their details on both:

1. TAFE NSW

Update your details with TAFE NSW by contacting TAFE Finance Shared Services on 1300 823 343 and following the prompts.

To update critical information such as your business name, ABN and/ or bank details, you will need to provide TAFE NSW with evidence to support your change. 

This includes:

• details of the changes required on a signed company letterhead
• a recent bank statement to validate the authenticity of your request.

2. SAP Ariba

Simply log in to your SAP Ariba account and update your business details, including key contacts and emails.

TAFE NSW uses the following approved buying channels:

1. Corporate Purchasing Card (Pcard).
2. Purchase Order (10-digit number, eg., 70000xxxx).
3. Contract (3–4 digit number starting with ‘C,’ eg., Cxxxx).

Note: Suppliers should only provide goods or services once the TAFE NSW contact or contract manager confirms the appropriate buying channel.

View the TAFE NSW Purchase Order Terms and Conditions for more information.

Suppliers can invoice through SAP Ariba in three ways:

1. PO Flip: By converting the purchase order directly into an invoice.
2. Manual CSV Upload: Partially integrate your system by uploading a bulk invoice list in CSV format.
3. Automated Upload: Fully integrate your invoicing system with SAP Ariba for automatic uploads.

If you have been paid via a Pcard, send the tax invoice directly to the person processing the payment.

TAFE NSW ensures payments are made according to agreed terms. There are two ways of receiving payment from TAFE NSW:

• Directly and immediately via Pcard.
  
  
• Through a purchase order or contract via a correctly issued tax invoice.

All invoices must be submitted electronically through the SAP Ariba. Non-compliant invoices will delay or prevent payment.

Setting up a TAFE NSW Customer Account

If the supplier requires a TAFE NSW customer account to be created, refer to TAFE NSW Customer Account information.

Credit Accounts

TAFE NSW staff are not permitted to open credit accounts with suppliers. Any requests will be declined.

A tender is a formal process through which organisations invite suppliers or contractors to submit proposals or bids for providing:

• goods
• services
• completing specific projects. 

Tenders are common in both the public and private sectors to ensure a fair, transparent and competitive selection process.

AT TAFE NSW, all open and competitive tender opportunities are published on the NSW Government eTendering platform. 

For tender opportunities, TAFE NSW uses SAP Ariba Sourcing Events. If you're invited, you'll receive an email with instructions on how to register and the terms for participating.

The GIPA Act 2009 requires disclosure of all contracts TAFE NSW enters into with the private sector valued at more than $150,000 (GST incl.). Details of these contracts are recorded in the register of government contracts published on NSW eTendering.

Some contracts are class 3 contracts, which require an increased level of disclosure. Any of our contracts classified as class 3 contracts are listed below. 

Contract with Ricoh Australia Pty Ltd for Print and imaging services.
TN-ICT-18-1262_OnePrint

Contract with Telstra Corporation Ltd for Fixed Voice, Mobile, Fixed Data and Internet Services.
TN-ICT-18-1429

Contract with Telstra Corporation Ltd for Fixed Voice, Mobile, Fixed Data and Internet Services.
TN-ICT-18-1429A

Contract with Tribal Group Pty Limited for software and software support services.
TN-ICT-19-2318

Contract with Infosys Technologies Limited for Financial transaction processing services for TAFE NSW.
CW18993